-
Al Jaber Group
- Executive PA to GCEO
2016 - maintenant
Responsibilities:
Screening the CEO's e-mails, enquiries and requests & initiating appropriate action
Handling all Travel arrangement, Hotel booking, Visas and driver.
Carrying out translation of English, Arabic for the GCEO and the Chairman office
Preparation for outgoing and incoming documents & Communication
Responsible for all external meetings arrangement with Banks, Lawyer ,Partners
Attending meetings for company requirement and preparation of MOM, Agenda
Coordinating with all group department and hospitality team (Shangri-La & Traders hotel)
Accomplishments:
Commended by the GCEO to managing the administration work for the group, the subsidiaries &the partners of the company.
Managing all the work for PA`s of the group including the reception, operator document controller, drivers, maintenance team and office boys staff.
-
Tasameem Real Estate
- Personal Assistant to COO
2015 - 2016
Screening the CEO's e-mails, enquiries and requests & initiating appropriate action
Organizing and maintaining the COO's diary and contacts, adhering to the Agenda and Calendar, and typing confidential documents
Preparing meeting schedule, minutes of meeting, attendees list and agenda
Facilitating travel activities including booking ticket, hotel, driver, reaming of phone & documents needs
Providing administrative support to Projects Director & Partners such as Arabtec, Aabar and Tasameem STX etc.
Carrying out translation of English, Arabic & French document especially with Morocco office
Attending Interviews for company requirement
Coordinating project and site construction works
Responsible for handling classification and registration of documents (incoming &outgoing)
Handling transmittal`s preparation for outgoing documents
Accomplishments:
Commended by the COO for efficiently managing the administration work for the office and the partners of the company
Effectively handled the supervisor of reception, document controller, drivers and office boys staff
-
Abu Dhabi Motorsports Management
- Executive Assistant
2013 - 2015
: Abu Dhabi Motorsports Management (ADMM), UAE/Abu Dhabi as Executive Assistant to CEO & Motorsport Advisor of Formula 1 Abu Dhabi
Responsibilities:
* Adhering to the CEO Agenda and Calendar ;
* Responsible for organizing and maintaining the CEO's diary and contacts ;
* Coordinating in project-based work
* Supervising and training lower level staff ;
* Accountable for screening the CEO's e-mails, enquiries and requests& handling the same ;
* Taking active part in:
* Board meeting preparation including catering, marketing, decoration, etc. ;
* Organization of Event (Formula 1) and Conference ;
* Liaising with:
* Directors / Head of Departments / Personal assistants within ADMM
* Executives of Partners and Sponsors and respective Personal Assistants
* Personal Assistants to the Board of Directors and the Chairman.
* Overseeing events accreditation for the CEO Office and for the Board of Directors and the Chairman; major events of YMC and providing executive support during the events
* Preparing VIP invitations for all major events of YMC such as Formula 1 Grand Prix, Australian V8, Asian GP2, Formula Drift, Porsche GT, etc.
* Carrying out translation of English, Arabic & French document
* Delivering support to the Executive Director of Government Affairs & Executive Affairs Authority
* Working knowledge of Oracle System ;
* Handling event arrangements for the CEO office including staff catering, office requirements, decoration, etc.
* Interacting with clients & suppliers on specific requirements / details of the event being organized to ensure that the program/event meets the needs & specifications of the client and within budget
Accomplishments:
* Played a key role in Formula one preparation and documentation; distributed F1 ticket to the company guest and coordinated with CEO directly, Chairman and Board member.
* Shouldered responsibility of handling travel arrangement from the ticket booking.
* Created own connection with the hotels and travel agency.
-
Abu Dhabi Motorsports Management
- Executive Assistant
2013 - 2015
Responsibilities:
Responsible for organizing and maintaining the CEO's diary, contacts and screening the CEO's e-mails, enquiries and requests
Involved in training of lower level staff, preparing Board meeting including catering, marketing, decoration, etc.
Liaised with Directors, Head of Departments and Personal Assistants within ADMM, Executives of Partners and Sponsors and respective Personal Assistants and PA to the Board of Directors and the Chairman
Involved in organization of Event (Formula 1) and Conference
Monitored events accreditation for the CEO Office and for the Board of Directors and the Chairman; major events of YMC and providing executive support during the events
Responsible for preparing VIP invitations for all major events of YMC such as Formula 1 Grand Prix, Australian V8, Asian GP2, Formula Drift, Porsche GT, etc.
Provided support to the Executive Director of Government Affairs & Executive Affairs Authority
Handled event arrangements for the CEO office including staff catering, office requirements, decoration, etc.
Communicated with clients & suppliers on specific requirements / details of the event organized
Ensured the program and event meet the needs & specifications of the client and within budget
Accomplishments:
Applauded for good preparation and documentation in Formula one; distributing F1 ticket to the company guest and coordinating with CEO directly, Chairman and Board member.
Effectively Shouldered responsibility of handling travel arrangement and creating own rapport with the hotels and travel agency
-
Parsons Brinckerhoff
- Senior Administrative Assistant & Project Coordinator
2011 - 2013
Responsibilities:
* Responsible for handling classification and registration of documents (incoming &outgoing) ;
* Organized and scheduled external and internal meetings ;
* Prepared Minutes of Meeting (MOM) & Staff Meeting as well as documents for the executive meetings ;
* Accountable for writing letters in Arabic and English ;
* Handled transmittal`s preparation for outgoing document
* Carried out translation from English to Arabic and/ or Arabic to English
* Worked on IMPACT System (project management web based system- download; create, registration for all projects documents documentation)
* Shouldered responsibility of typing confidential engineering documents on a word processing system
* Delivered administrative services to Projects Director & Department Heads.
-
Parsons
- Assistante Administrative
2011 - 2013
PARSONS INTERNATIONAL LIMITED, ABU Dubai, UAE;
Senior Administrative Assistant & Document Controller
-Musanada Project (6months) & Mubadala Project (Al Sowwah Island):
• Follow the document related to project;
• Classification ,Registration of documents(incoming &outgoing);
• Arrange of the meeting, Booking room;
• Coordinate with other assistant if there is important internal or external meeting;
• Preparation of Minutes of meeting;
• Preparation of files for the executive meetings;
• Preparation and writing letter;
• Preparation of Transmittal;
• Translation for the document(English to Arabic, or Arabic to English);
• Follow the variation of order and the certificate of payment for the consultant ;
• Working with IMPACT system(project management web based system- download; create, registration for all projects documents documentation);
• Coordination with clients & consultant;
• Preparation of the Presentation for project ;
• Preparation of the weekly report;
• Visiting the site;
• Preparation for the weekly report;
-
Mubadala
- Executive Administrative Assistant & HR Head
2010 - 2011
Job Description
* Follow-up of the E mails received for the Head of HR. ;
* Preparation of the Agenda on the daily basis for HR Head. ;
* Preparation of files aimed for business. ;
* Follow-up the urgent cases; Coordination and arrangement of Meetings, Planning, Classification and Activation process. ;
* Arrange all the facilities for the HR Head when he is travelling (Booking of Ticket, Hotel, Driver, Reaming of phone, Documents needs). ;
* Preparation of files for the executive meetings. ;
* Booking a meeting room or arrange the location (Hotel, Reception, Manifestation). ;
* Preparation of the project (Presentation by power point system). ;
* Prepare when needed outside services. ;
* Receive all the visitors and coordinate with them or their assistants. ;
* Provide administrative services for the Director and other Department heads. ;
* Coordinate with other assistant if there is important internal or external meeting ;
* Follow-up by the personnel (Salary certificate, Request of leave, Work company letter, Short leave Vacation, Advance, Promotion, Complaints ,Warning letter, Termination Letter). ;
* Working with Oracle system for HR data entry.
* Coordinate with Payroll Department. ;
* Follow-up open bills, Receive escalated calls, Control of the regular payment (shipment and payment checking). ;
* Coordinate with recruitment agency to select the candidate for interview (Exp: Sundus consulting company Sawaed, Injazat).
-
Mubadala
- Assistante Executive
2010 - 2011
MUBADALA, ABU DHABI, UAE;
Administrative Assistant:
• Follow-up the files importation;
• Follow-up the urgent cases; Coordination and arrangement of meetings ,Planning, classification and activation process;
• Follow-up by the personnel (orders of mission, approval of exit, request of leave);
• Follow-up the claims on frequent basis;
• Preparation of the agenda of the direct manager;
• Follow-up open bills; Receive escalated calls; Control of the regular payment (shipment and payment checking);
• Preparation of files aimed for business;
• Preparation of files for the executive meetings;
• Prepare when needed outside services;
• Data entry for valid recording after the verification of the customer accounts.
• Preparation of the project (representation by power point system).
• Receive all the visitor and coordinate with them ,
• Arrange the booking of hotel, driver, travel agency,
• Replay to the e mail received for him,
• Coordinate with other assistant if there is important internal or external meeting,
• Coordinate with recruitment agency for candidate(Sundus , Sawaeed, Injazat),
• Classification and selection for the interviewers,
• Arrangement for the manifestation outside Mubadala (safari, manifestation in Emirates Place hotel).
-
Mubadala
- Executive Administrative Assistant & HR Head
2010 - 2011
Job Description
* Follow-up of the E mails received for the Head of HR. ;
* Preparation of the Agenda on the daily basis for HR Head. ;
* Preparation of files aimed for business. ;
* Follow-up the urgent cases; Coordination and arrangement of Meetings, Planning, Classification and Activation process. ;
* Arrange all the facilities for the HR Head when he is travelling (Booking of Ticket, Hotel, Driver, Reaming of phone, Documents needs). ;
* Preparation of files for the executive meetings. ;
* Booking a meeting room or arrange the location (Hotel, Reception, Manifestation). ;
* Preparation of the project (Presentation by power point system). ;
* Prepare when needed outside services. ;
* Receive all the visitors and coordinate with them or their assistants. ;
* Provide administrative services for the Director and other Department heads. ;
* Coordinate with other assistant if there is important internal or external meeting ;
* Follow-up by the personnel (Salary certificate, Request of leave, Work company letter, Short leave Vacation, Advance, Promotion, Complaints ,Warning letter, Termination Letter). ;
* Working with Oracle system for HR data entry.
* Coordinate with Payroll Department. ;
* Follow-up open bills, Receive escalated calls, Control of the regular payment (shipment and payment checking). ;
* Coordinate with recruitment agency to select the candidate for interview (Exp: Sundus consulting company Sawaed, Injazat).
-
Mubadala
- Executive Administrative Assistant & HR Head
2010 - 2011
Responsibilities:
* Prepared the agenda on the daily basis and files aimed for business ;
* Ensured follow-up the urgent cases ;
* Coordinated & organized meetings, planning, classification and activation process
* Handled travel arrangement activity encompassing booking ticket, hotel, driver, reaming of phone & documents needs)
* Responsible for handling reception & manifestation arrangement
* Delivered assistance to:
* VIP visitors to Mubadala HQ ;
* Mubadala permanent staff's request as salary certificate, leave request, work company letter, short leave,vacation, advance, promotion, complaints, warning letter and termination letter
* Provided administrative services for the Director and other Department Heads.
-
Mubadala
- Executive Administrative Assistant & HR Head
2010 - 2011
Job Description
Follow-up of the E mails received for the Head of HR.
Preparation of the Agenda on the daily basis for HR Head.
Preparation of files aimed for business.
Follow-up the urgent cases; Coordination and arrangement of Meetings, Planning, Classification and Activation process.
Arrange all the facilities for the HR Head when he is travelling (Booking of Ticket, Hotel, Driver, Reaming of phone, Documents needs).
Preparation of files for the executive meetings.
Booking a meeting room or arrange the location (Hotel, Reception, Manifestation).
Preparation of the project (Presentation by power point system).
Prepare when needed outside services.
Receive all the visitors and coordinate with them or their assistants.
Provide administrative services for the Director and other Department heads.
Coordinate with other assistant if there is important internal or external meeting
Follow-up by the personnel (Salary certificate, Request of leave, Work company letter, Short leave Vacation, Advance, Promotion, Complaints ,Warning letter, Termination Letter).
Working with Oracle system for HR data entry.
Coordinate with Payroll Department.
Follow-up open bills, Receive escalated calls, Control of the regular payment (shipment and payment checking).
Coordinate with recruitment agency to select the candidate for interview (Exp: Sundus consulting company Sawaed, Injazat).
-
Al Noor Hospital
- Assistant
2008 - 2010
Job Description
* Receive the patients on shift basis. ;
* Take the appointments for the Clinic practitioners based on schedule and availability. ;
* Ensure that all the enrollee patients have valid clean and clear insurance policies. ;
* Answering phone queries. ;
* Issue the invoice and align the closing of the shift financially with the accounts payable. ;
* Coordination between patient and doctor. ;
* Assistant the practitioners in the writing of the medical reports. ;
* Assistance in manifestation outside of Al Noor hospital. ;
* Typing the medical report. ;
* Arrange the calendar of the doctor and time sheet. ;
* Organize the schedule of the receptionists. ;
* Follow-up the medical document related to the department.
-
Al Noor Hospital
- Assistant
2008 - 2010
Job Description
* Receive the patients on shift basis. ;
* Take the appointments for the Clinic practitioners based on schedule and availability. ;
* Ensure that all the enrollee patients have valid clean and clear insurance policies. ;
* Answering phone queries. ;
* Issue the invoice and align the closing of the shift financially with the accounts payable. ;
* Coordination between patient and doctor. ;
* Assistant the practitioners in the writing of the medical reports. ;
* Assistance in manifestation outside of Al Noor hospital. ;
* Typing the medical report. ;
* Arrange the calendar of the doctor and time sheet. ;
* Organize the schedule of the receptionists. ;
* Follow-up the medical document related to the department.
-
Al Noor Hospital
- Marketing Assistant
2008 - 2010
Job Description
Receive the patients on shift basis.
Take the appointments for the Clinic practitioners based on schedule and availability.
Ensure that all the enrollee patients have valid clean and clear insurance policies.
Answering phone queries.
Issue the invoice and align the closing of the shift financially with the accounts payable.
Coordination between patient and doctor.
Assistant the practitioners in the writing of the medical reports.
Assistance in manifestation outside of Al Noor hospital.
Typing the medical report.
Arrange the calendar of the doctor and time sheet.
Organize the schedule of the receptionists.
Follow-up the medical document related to the department.
-
Al Noor Hospital
- Administrative Assistant
2008 - 2010
: Al Noor Hospital (Main Branch), UAE/Abu Dhabi as Assistant of Patient Service Department
Responsibilities:
* Receive the patients on shift basis. ;
* Take the appointments for the Clinic practitioners based on schedule and availability.
* Ensure that all the enrollee patients have valid clean and clear insurance policies.
* Answering phone queries. ;
* Issue the invoice and align the closing of the shift financially with the accounts payable. ;
* Coordination between patient and doctor. ;
* Assistant the practitioners in the writing of the medical reports.
* Assistance in manifestation outside of Al Noor hospital.
* Typing the medical report. ;
* Arrange the calendar of the doctor and time sheet. ;
* Organize the schedule of the receptionists. ;
* Follow-up the medical document related to the department.
-
Al Noor Hospital
- Assitante Medicale & Receptioniste
2008 - 2010
AL NOOR HOSPITAL, ABU DHABI, UAE;
Administration, Reception & Doctors Assistance:
• Receive the patients on shift basis;
• Take the appointments for the Clinic practitioners based on schedule and availability;
• Ensure that all the enrollee patients have valid clean and clear insurance policies;
• Answering phone queries;
• Issue the invoice and align the closing of the shift financially with the accounts payable;
• Coordination between patient and doctor;
• Assistant the practitioners in the writing of the medical reports;
• Assistance in manifestation outside of Al Noor hospital;
• Typing the medical report;
• Arrange the calendar of the doctor and time sheet;
• Organize the schedule of the receptionists.
-
United Investment & Development
- Personal Assistant
2007 - 2008
Job Description
Search on Internet for new project.
Prepare meeting Schedule.
Set up meetings and follow up on allocated tasks.
Execute Management Directions of New Plans.
Assistance in seminaries and assist in the reception of job seekers.
Follow-up the personnel files.
Organize travel, visa, and hotel arrangements.
Preparation of files aimed for business and executive's monthly reports.
Follow-up and monitor the case for management (red flag reports).
Reception and sends E-mail for the direct manger based on priorities and urgency of the correspondences.
Payment of wages on the current bank accounts of the permanent staff.
Follow-up the files of the direct manger.
Follow-up claims and customers (Form, Quota & Payment).
Professional in writing different types of letters.
-
United Investment & Development
- Personal Assistant
2007 - 2008
Job Description
* Search on Internet for new project.
* Prepare meeting Schedule. ;
* Set up meetings and follow up on allocated tasks. ;
* Execute Management Directions of New Plans. ;
* Assistance in seminaries and assist in the reception of job seekers. ;
* Follow-up the personnel files. ;
* Organize travel, visa, and hotel arrangements. ;
* Preparation of files aimed for business and executive's monthly reports. ;
* Follow-up and monitor the case for management (red flag reports). ;
* Reception and sends E-mail for the direct manger based on priorities and urgency of the correspondences. ;
* Payment of wages on the current bank accounts of the permanent staff. ;
* Follow-up the files of the direct manger. ;
* Follow-up claims and customers (Form, Quota & Payment). ;
* Professional in writing different types of letters.
-
United Investment &Development
- Assistante Personnel
2007 - 2008
UNITED INVESTMENT & DEVELOPMENT GROUP, TUNIS, TUNISIA;
Personal Assistant to the General Manager:
• Search on Internet to update management reports;
• Prepare meeting Schedule, set up meetings and follow up on allocated tasks;
• Execute Management directions of new plans ;
• Assistance in seminaries and assist in the reception of job seekers;
• Follow-up the personnel files;
• Coordination and arrangement of meetings;
• Organize travel, visa, and hotel arrangements;
• Preparation of files aimed for business and executives monthly meetings;
• Follow-up and monitor the case for management (red flag reports);
• Reception and sends E-mail for the direct manger based on priorities and urgency of the correspondences;
• Manage, organize, plan, classify and activate of the documentary system;
• Payment of wages on the current bank accounts of the permanent staff;
• Follow-up the files of the direct manger;
• Follow-up claims and customers (order form, quote and credit payment);
• Professional in writing different types of letters.
-
United Investment & Development
- Personal Assistant
2007 - 2008
: United Investment & Development, Tunisia/Tunis, as Personal Assistant to General Manager
Responsibilities:
* Search on Internet for new project.
* Prepare meeting Schedule. ;
* Set up meetings and follow up on allocated tasks. ;
* Execute Management Directions of New Plans. ;
* Assistance in seminaries and assist in the reception of job seekers. ;
* Follow-up the personnel files. ;
* Organize travel, visa, and hotel arrangements. ;
* Preparation of files aimed for business and executive's monthly reports.
* Follow-up and monitor the case for management (red flag reports).
* Reception and sends E-mail for the direct manger based on priorities and urgency of the correspondences.
* Payment of wages on the current bank accounts of the permanent staff.
* Follow-up the files of the direct manger. ;
* Follow-up claims and customers (Form, Quota & Payment). ;
* Professional in writing different types of letters.
-
United Investment & Development
- Personal Assistant
2007 - 2008
Job Description
* Search on Internet for new project.
* Prepare meeting Schedule. ;
* Set up meetings and follow up on allocated tasks. ;
* Execute Management Directions of New Plans. ;
* Assistance in seminaries and assist in the reception of job seekers. ;
* Follow-up the personnel files. ;
* Organize travel, visa, and hotel arrangements. ;
* Preparation of files aimed for business and executive's monthly reports. ;
* Follow-up and monitor the case for management (red flag reports). ;
* Reception and sends E-mail for the direct manger based on priorities and urgency of the correspondences. ;
* Payment of wages on the current bank accounts of the permanent staff. ;
* Follow-up the files of the direct manger. ;
* Follow-up claims and customers (Form, Quota & Payment). ;
* Professional in writing different types of letters.
-
Soroubat Group
- Personal Assistant to Head of Finance Department
2006 - 2007
Responsibilities:
* Follow-up the urgent cases.
* Coordination and arrangement of meetings. ;
* Planning, classification and activation process. ;
* Follow-up by the personnel (Orders of mission, Approval of exit, Request of leave). ;
* Follow-up the claims on frequent basis. ;
* Preparation of the agenda of the direct manager. ;
* Follow-up open bills.
* Receive escalated calls. ;
* Control of the regular payment (shipment and payment checking). ;
* Preparation of files aimed for business. ;
* Preparation of files for the executive meetings. ;
* Data entry for valid recording after the verification of the customer accounts.
* Pro-active approach in non-active accounts to stimulate more revenue for non-active customer base.
* Assign the reasonability of creating the monthly ledger (P&L) for the organization to ensure revenue generation.
Trainings
-
Soroubat Group
- Personal Assistant
2006 - 2007
Job Description
Follow-up the urgent cases.
Coordination and arrangement of meetings.
Planning, classification and activation process.
Follow-up by the personnel (Orders of mission, Approval of exit, Request of leave).
Follow-up the claims on frequent basis.
Preparation of the agenda of the direct manager.
Follow-up open bills.
Receive escalated calls.
Control of the regular payment (shipment and payment checking).
Preparation of files aimed for business.
Preparation of files for the executive meetings.
Data entry for valid recording after the verification of the customer accounts.
Pro-active approach in non active accounts to stimulate more revenue for non-active customer base.
Assign the reasonability of creating the monthly ledger (P&L) for the organization to ensure revenue generation.
Training while studying:
-
Soroubat
- Assistnate Financiere
2006 - 2007
SOROUBAT GROUP, TUNIS, TUNISIA;
Financial Assistant to the CFO:
• Follow-up the files importation;
• Follow-up the urgent cases;
• Coordination and arrangement of meetings;
• Planning, classification and activation process;
• Follow-up by the personnel (orders of mission, approval of exit, request of leave);
• Follow-up the claims on frequent basis;
• Preparation of the agenda of the direct manager;
• Follow-up open bills;
• Receive escalated calls;
• Control of the regular payment (shipment and payment checking);
• Preparation of files aimed for business;
• Preparation of files for the executive meetings;
• Prepare when needed outside services (Tunisian service);
• Data entry for valid recording after the verification of the customer accounts;
• Pro-active approach in non active accounts to stimulate more revenue for non-active customer base;
• Assign the reasonability of creating the monthly ledger (P&L) for the organization to ensure revenue generation.
-
Soroubat Group
- Personal Assistant
2006 - 2007
Job Description
* Follow-up the urgent cases.
* Coordination and arrangement of meetings. ;
* Planning, classification and activation process. ;
* Follow-up by the personnel (Orders of mission, Approval of exit, Request of leave). ;
* Follow-up the claims on frequent basis. ;
* Preparation of the agenda of the direct manager. ;
* Follow-up open bills.
* Receive escalated calls. ;
* Control of the regular payment (shipment and payment checking). ;
* Preparation of files aimed for business. ;
* Preparation of files for the executive meetings. ;
* Data entry for valid recording after the verification of the customer accounts. ;
* Pro-active approach in non active accounts to stimulate more revenue for non-active customer base. ;
* Assign the reasonability of creating the monthly ledger (P&L) for the organization to ensure revenue generation.
Training while studying:
-
Soroubat Group
- Personal Assistant
2006 - 2007
Job Description
* Follow-up the urgent cases.
* Coordination and arrangement of meetings. ;
* Planning, classification and activation process. ;
* Follow-up by the personnel (Orders of mission, Approval of exit, Request of leave). ;
* Follow-up the claims on frequent basis. ;
* Preparation of the agenda of the direct manager. ;
* Follow-up open bills.
* Receive escalated calls. ;
* Control of the regular payment (shipment and payment checking). ;
* Preparation of files aimed for business. ;
* Preparation of files for the executive meetings. ;
* Data entry for valid recording after the verification of the customer accounts. ;
* Pro-active approach in non active accounts to stimulate more revenue for non-active customer base. ;
* Assign the reasonability of creating the monthly ledger (P&L) for the organization to ensure revenue generation.
Training while studying:
-
Hannibal T V
- Administrative Assistant
2006 - 2006
-
Hannibal T V
- Administrative Assistant
2006 - 2006
-
Hannibal T V
- Administrative Assistant
2006 - 2006
-
Hannibal T V
- Administrative Assistant
2006 - 2006
-
Sofratel
- Teleconseiller
2006 - 2006
-
Sofratel
- Teleconseiller
2006 - 2006
-
Sofratel
- Sales
2006 - 2006
-
Sofratel
- Sales
2005 - 2006
